Personnel/Recruitment

Group HR Administrator

Full Time Permanent

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Group HR Administrator

Reports to: Group HR Manager

Works with: Other departments as required

Hours: Monday to Friday 8.00am –17.00pm(one unpaid hour for lunch)

Group HR Administrator Main Purpose

Providing HR administrative support across the Group.

Main duties and responsibilities:-The duties and responsibilities of this job description are not exhaustive. There are a broad range of activities the Group HR Administrator will undertake in supporting the Group HR Manager and HR function. The role includes but is not limited to the following:-

Recruitment:-

• Liaise with agencies as needed

• Organise candidate interviews when required

• Respond to recruitment enquiries, and ensuring speculative CV’s are destroyed annually and accordingly in line with our recruitment policy.

New Joiner Administration:-

• Issuing offer letters & contracts.

• Manage the return of Right to Work documentation for all new joiners, prior to commencing employment with the Group.

• Applying for references.

• Apply for DBS checks when required.

• Sending out joining instructions to new starters.

• Responsible for the creation of induction packs, and inducting staff accordingly across the group, visiting various sites accordingly when required

• Liaise accordingly with IT to set up new joiner starter forms. Maintain and update the HR excel database/spreadsheet, and office contact sheet.

• Ensuring that all signed induction documentation is returned and filed accordingly.

• Liaising with various departments with appropriate new joiner information(payroll, training etc).

• Ordering PPE.

• Monitoring probation periods for the Group, and advising Managers when midpoint probation reviews are due

Leaver administration:-

• Acknowledge resignations and sendout leaving procedures.

• Liaise accordingly with IT department to remove IT access.

• Conduct Exit interviews for Site Personnel. Archiving leavers files accordingly.

Other Duties

• Work with the Group HR Manager and Group Training & Development Coordinator to rollout and manage soft skills training for the group.

• Processing maternity and paternity correspondence/documentation.

• Sickness Absence administration and ongoing monitoring of long term sickness absence.

• Holiday request administration.

• Display Screen Equipment work station assessments for new office based staff and internal moves.

• Manage reception cover rota for lunch times, holiday and sickness.

• Assist with the implementation and development of HR systems(Sharepoint & imminent HRIS).

• Assist with ad hoc HR projects as directed by the Group HR Manager.

Group HR Administrator Person specification/Requirements

Essential

• 5 GCSE’s / GCE including Maths and English

• Experience of working within a similar environment as an HR Administrator.

• Strong working knowledge of Microsoft Office, Excel, Outlook, Power point, and Word.

• Strong working knowledge of HR Information Systems.

• Ability to work to a high degree of accuracy and confidentiality.

• Work well in a team and be able to prioritise tasks.

• Must be able to drive and have own transport.

• Able to work under pressure, meet deadlines and multitask.

• Approachable, and reliable.

• Able to use initiative when required.

• Be self-motivated and enthusiastic.

• Excellent communication/peoples kills.

• Strong team working skills.

• Willing to be flexible to business needs.

Desirable

• CIPD Foundation certificate.

• Someone who wants to progress a career within Human Resources.

• Knowledge of the construction industry.

• Have an understanding of GDPR and how it relates to HR services work